The world’s response to the COVID-19 pandemic has been in full swing since mid-March. Yes, I know it feels like longer, but it has truly just been a few months. There have been overwhelming short and long-term impacts within healthcare, both from a financial and human capital perspective. Healthcare organizations have been forced to adapt very quickly with little to no consideration for corporate finances, so that patients would receive the best possible care and mitigate the risk of contracting the virus.
From an employee perspective, people have had their work location and schedule adjusted, while other changes were reflected in employee pay rates, bonus incentives, job and position requirements. More specific updates to employee health and safety procedures have also been implemented. These changes may have both employee and employer expense reimbursement implications, depending on an organization’s policies, as well as Federal, State and Local regulatory requirements that have now changed.
One of the ways that healthcare Human Resources and Payroll staff can support their organization is to ensure accuracy with the volume of employee data updates. They can also support reporting needs for Covid-19 tracking and capturing the necessary data for expense reimbursement credits and stimulus program offerings. A few considerations around pursuing reimbursement for COVID-19 expenses may include:
While these five focus areas may be a sound starting point to ensure data accuracy and expense reimbursement during COVID-19, finding answers may not be straight forward. Digging deeper by identifying reliable resources and support can help.
Examples of research sources for HR & Payroll include:
As it pertains to employee health and safety at work, it is important to have a tracking mechanism for recording the good, the bad and the ugly when it comes to adhering to new procedures that have been created as a result of the pandemic. Your organization should have an Occupational Health and Safety solution that you can leverage. This is where having a strong partnership with your software vendors or vendor account rep can help.
Since COVID-19 is a part of our new normal, it is critical that HR and Payroll professionals know where to start and how to take that first step forward into the brave new world of COVID-19 tracking, reporting and expense reimbursement. If you need help with COVID-19 tracking and reporting, system configurations, or applying the practical guidance within this article, reach out to ROI’s experienced, strategic HCM team of Consultants.
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