The Problem With Supply Chain Spend Reporting

Stephanie Kowal

We’ve all gotten the request before…. What was our spend on item 11111 last year?  

Where do you go to provide them the data behind the request?  PO54, MM280, or maybe you get a little crazy and start pulling records directly from POLINE?

What If I Told You - What if I told you po54 is not the way

What if I told you that if you are looking for accurate spend, your best bet is invoice data, not purchase order and receipt data.  At the very least, a review both sets of data will provide you a better determination of spend as well as identifying potential issues.  Or perhaps this is a “close enough” for the review you are pulling data for.  The amounts showing on the PO line, PO receipt and Invoice could all be different, in the end, the invoice reflects what you actually paid.

I don’t believe Lawson provides an invoice detail report that has a parameter for a specific line item.  We’ve worked with many organizations to customize AP175 to include an item parameter.  However, you could utilize other reports now and filter out the results you are not interested in.  Pulling data directly via MS-Addin’s from MAINVDTL could be a better capture of information until you can explore the custom report route.  

MA278 is a helpful report to run and can provide you a cost variance analysis by item by date range.  It is calculating the same totals as the MAINVDTL when queried directly.

 

All the best,

Stephanie Kowal
SCM Practice Manager
skowal@rpic.com​